Care Share Health Alliance is seeking a qualified auditing firm to provide accounting services. Specific questions to which we ask your response are listed in Exhibit I. Please note that your proposal fees should be for a two year period, beginning August 2022 through June 2024 and should be based on a single, annual fee for the routine and consultative services outlined below. All proposals should be sent to business@caresharehealth.org by close of business day August 31st, 2022.
We use our accounting firm as follows:
- Audit of the financial statements including IRS Form 990 for the year ending December 31, 2021
- Preparation of the management letter.
- Consultation on financial and other matters related to the organization as required annually.
- Very limited consultation on tax matters as required.
The primary users of the financial statements are the Management team, Board of Directors, and the Audit Committee. In addition to the audit of the financial statements and meetings with management and the Audit Committee, we also require approximately 10 hours of partner and manager time for consultation with management throughout the year. In an effort to minimize the time required for you to prepare your proposal, we have enclosed the following background information for your consideration:
Exhibit I Questions for Prospective Accounting Firm
Exhibit II Audit Timetable and Deliverables
Exhibit III Scope of Operation
Any additional information which you may require to prepare your proposal may be obtained by scheduling an appointment with Care Share Health Alliance Executive Director, Weyling White (wwhite@caresharehealth.org). The Audit Committee of the Care Share Health Alliance reserves the right to reject any or all proposals submitted and to also make an award where it appears it will be to the best interest of Care Share Health Alliance.
EXHIBIT I
Questions for Prospective Accounting Firm
Profile of Firm:
- Describe the Firm on an overall basis, both locally and nationally.
- Summarize the Firm’s qualifications regarding nonprofit organizations from an audit, EDP and tax perspective (How many non-profit clients do you currently work with).
Quality of Audit:
- Describe the Firm’s audit approach, including review of internal controls.
- Describe how your Firm will obtain a basic understanding of Care Share Health Alliance operations and activities for planning the audit.
- Describe the local office’s experience on dealing with other nonprofit clients similar to Care Share Health Alliance
- Describe the local office’s capability to audit in a computer environment.
- Describe any services, other than audits, that are offered by the local office especially as related to internal controls and EDP operations.
Responsiveness to Care Share Health Alliance:
- Estimate total fees and hours by employment classification given the services required.
- Estimate the “first time through” hours, which would be required of your Firm and our staff.
- Submit client references for each key member of the proposed client service team.
- Submit local non-profit client references.
- Provide any other information you deem desirable.
EXHIBIT II
Time Tables (estimated):
August- October Audit Work
October 31, 2022 Final Audit Work
November 15, 2022 Copy of Audited Financial Statements (We will be responsible for printing)
November 15, 2022 Management Letter
Deliverables:
- Audited financial statements of Care Share Health Alliance for year ending December 31, 2021
- IRS Form 990
- Management letter comments.
Other Consultation Services:
Financial, operational, and very limited tax consultation will be required annually on matters related to management. These services are expected to be included in your base fee for services which are expected to require approximately 10 additional hours annually from a partner or manager.
EXHIBIT III
Scope of Operations
Care Share Health Alliance was organized in 2008 and has been located in Raleigh, NC since 2008. It is a North Carolina nonprofit corporation.
Care Share Health Alliance mission is collaborating for health equity and we envision communities that are healthy and committed to health equity for all. We believe that everyone should have a fair and just opportunity for health.
There are approximately 4 staff members.
Total annual revenue is $275,000. Care Share Health Alliance derives its income from both the public (government agencies) and private (foundations, corporations and individual contributors) sectors.
All proposals should be sent to business@caresharehealth.org by close of business day August 31st, 2022.
